Prop Shipment

Procedures & Policies

Sending Props to Global Finals

Props may be shipped to UT-Knoxville. You are ultimately responsible for shipment of your team’s props. Please pay close attention to these procedures and policies and note the following:

  1. Each prop shipment box must have the approved Prop Shipment Form attached. Click here to access the Prop Shipment Form. Attach the form to each box that you are shipping. If you do not complete the prop registration process, your props will not be accepted.
  2. Props should be well packed so they can be opened for inspection and then re-packed. Print address information directly on your props. Packages not clearly marked will not be delivered to any Presentation Sites but will be stored at the central storage facility until claimed at the Prop Information Desk at Registration.
  3. Props will be received between May 7 and May 18 from 9:00 AM to 4:30 PM, on Monday through Friday only. Please advise your courier.
  4. Props shipped in advance will be delivered to the Prop Storage Area at your Presentation Site. Props should be packaged to fit through a standard doorway, approximately 30in wide x 76in high (0.76m x 1.93m). Please check the prop delivery website to see if your props will be able to be delivered to your Presentation Site. lf they are packaged in a way that is too large to fit through a standard doorway, your team may be required to disassemble the boxes at a central storage facility when you arrive in Knoxville. After disassembly, our prop delivery crew will assist you in delivering your props to the appropriate Presentation Site. Be sure to check with the prop desk at Registration to make sure that your props have been delivered to your Prop Storage Area.
  5. We are committed to doing everything possible to make sure your props are ready for you when you arrive. You may call 865-974-0263 or email [email protected] to inquire about your props or to get additional information.

Prop Shipment Address

Props should be shipped to the following address. Team-contracted freight companies may also pick up props here. If you wish to have UT arrange your return prop shipment, you may do so on-site at TRECS. World’s Fair Exhibition Hall

  • Attn: UT Conferences 935 World’s Fair Park Drive
  • Knoxville, TN 37902

Prop Drop-off Addresses

Drop-off addresses are only for teams that are driving props themselves and want to go directly to the site.

Building: Clarence Brown Theater

  • Abbreviation: CB
  • Loading Dock Address: 1808 Andy Holt Ave, Knoxville, TN 37916
  • Loading Dock Link: Google Maps
  • Notes: Prop storage is in Clarence Brown Scene Shop and in Carousel Theatre

Knoxville Convention Center

  • Abbreviation: KCC
  • Loading Dock Address: 813 Cumberland Ave, Knoxville, TN 37902
  • Loading Dock Link: Google Maps
  • Notes: Loading dock is underground, and has a large turnaround area. Present Global Finals credentials to the guard at the entrance.

World’s Fair Exhibition Hall

  • Abbreviation: WFEH (KCEC)
  • Loading Dock Address: 935 World’s Fair Park Drive Knoxville TN 37902
  • Loading Dock Link: Google Maps
  • Notes: Please only use the double doors; the garage doors may not be opened. Present Global Finals credentials to the guard at the checkpoint.

The Hotel Knoxville / Formerly: Knoxville Marriott

  • Loading Dock Address: 501 E Hill Ave, Knoxville, TN 37915
  • Loading Dock Link: Google Maps
  • Notes: Please come to the ballroom level lobby as they have in the past. Present Global Finals credentials to the guard at the checkpoint.

At the Event

Please review these requirements, and be sure to bring tools to open your prop crates and reassemble your props.

  • No package should be left unattended in any location other than the official Prop Storage Areas, sleeping rooms and locked vehicles. Props in vehicles must be secured and out of sight. Unattended props are subject to removal.
  • Props stored in a Prop Storage Area must have a Prop Identification Form attached to each box and are subject to inspection by event personnel at any time. These forms are available at Registration. Prop trucks will not transport props without fully completed Prop Identification Forms.
  • In order to fit into the shipping cartons, some props have to be taken apart. If so, pack the prop parts in appropriate boxes and reassemble them on the first day after you have arrived. Don’t wait, as some of your items may have been damaged in shipping and you may need to give your team time to fix them.
  • Props being discarded must be disassembled and all boxes must be broken down before being placed in recycling or trash receptacles. Significant efforts will be made at Global Finals to recycle as many of the discarded props and boxes as possible. Cardboard recycling sites are located at Prop Storage Areas and Presentation Sites. Any props left in Prop Storage Areas after the end of tournament Saturday will be discarded or recycled.

 

Prop Storage & Assembly Hours

  • Tuesday, May 22: 8:00 AM – 8:30 PM
  • Wednesday, May 23: 6:30 AM – 8:30 PM
  • Thursday, May 24: 6:30 AM – 8:30 PM
  • Friday, May 25: 6:30 AM – 8:30 PM
  • Saturday, May 26: 6:30 AM – 1:00 PM

 

Prop Shuttles

There will be a prop pick-up/delivery service available for those purchasing a University Housing/Meal Package. It will operate by reservation only from 8:00 AM to 7:00 PM Tuesday through Friday and 8:00 AM to 12:00 PM on Saturday. This service will transport your props between your housing location and the Prop Storage Area at your Presentation Site. If your team is in need of the prop shuttle service, please schedule pick-up and delivery times at Registration when you arrive. Prop shuttle service cannot be guaranteed unless it is scheduled at Registration.

Return Shipment of Props

Teams requesting prop return shipments must make arrangements at Registration prior to the team’s departure. To arrange for pick-up of your props, please complete a Return Shipment Request Form at Registration and leave your fully packed materials in the Presentation Site Prop Storage Area. Freight companies may pick up return shipments on May 29 between 8:00 AM and 3:00 PM. Any props without approved return shipment labels left in the Presentation Sites or Prop Storage Areas after Challenges end Saturday, May 26, or in the storage facility on June 1, will be removed and discarded.