Props at Global Finals

Click here to access the Prop Shipment Form.

You are ultimately responsible for shipment of your team’s props. Please pay close attention to these procedures and policies and note the following:

1. Props should be well packed because they will be moved several times.
2. Props that are pre-shipped will be subject to inspection and should be packed accordingly. They should be packed so they can be opened for inspection and then re-packed.
3. Each prop shipment box must have the approved Prop Shipment Form attached for shipment. This form will be provided upon registering your prop shipment through www.goingtoglobals.org/props.
4. Complete the Prop Shipment Registration Process and print the Prop Shipment form. Attach the printed form to each box that you are shipping.
5. We must be notified in advance of your props arriving in Knoxville in order to accept the shipment. Please complete the Prop Registration process on the Global Finals Web site and attach the copy you retained to your prop shipment. For your security, we must have advance notification of any shipments you plan to send to Knoxville. If you do not complete the prop registration process, your props will not be accepted.
6. Props will be received from May 2-16, on Monday-Friday only, from 9:00 a.m. until 4:00 p.m. Please advise your courier accordingly.
7. We suggest that you also print address information directly on your props.
8. Props shipped in advance will be delivered to the Prop Storage Area at your Challenge site. Props should be packaged to fit through a standard doorway, approximately 30in wide x 76in high (.76m x 1.93 m). lf they are packaged in a way that is too Large to fit through a standard doorway, your team may be required to disassemble the boxes at a central storage facility when you arrive in Knoxville. After disassembly, our prop delivery system will assist you in delivering your props to the appropriate Challenge site. Be sure to check with the prop desk at Registration to make sure that your props have been delivered to your Prop Storage Area.
9. Packages not clearly marked will not be delivered to any Challenge sites but will be stored at the central storage facility until claimed at the Prop Information Desk at Registration.
10. We are committed to doing everything possible to make sure your props are ready for you when you arrive. You may call (865) 974-0263 to inquire about your props or to get additional information.

Bring a Toolbox

In order to fit into the shipping cartons, some props have to be taken apart. If so, pack the prop parts in appropriate boxes, and then reassemble them on the first day after you have arrived at Global Finals. Do not wait to do this, as some of your items may have been damaged in shipping and you may need to give your team time to recover.
Whatever method you use to ship props, it is highly recommended that the team bring a toolbox. Props that have been used throughout the season typically become quite worn and may need repair after shipping.

At the Event

Please review these requirements, and be sure to bring tools to open your prop crates and reassemble your props!

1. No package should be left unattended in any location other than the official Prop Storage Areas, sleeping rooms and locked vehicles. Props in vehicles must be secured and out of sight. Unattended props are subject to removal.
2. Props stored in a Prop Storage Area must have a Prop Identification Form attached to each box. These forms are available at Registration. Prop trucks will not transport props without fully completed Prop Identification Forms.
3. Props left in Prop Storage Areas are subject to inspection by event personnel at any time.
4. Props being discarded must be disassembled and all boxes broken down before being placed in recycling or trash receptacles. Significant efforts will be made at Global Finals to recycle as many of the discarded props and boxes as possible. Cardboard recycling sites are located at Prop Storage Areas and Challenge sites. Cardboard must be flattened and all packing material must be removed for recycling.
5. Any props left in Prop Storage Areas after 5:00 p.m. Saturday will be discarded or recycled.

Return Shipment of Props

Teams requesting prop return shipments must make arrangements at Registration prior to the team’s departure. To arrange for pick-up of your props, please complete a Return Shipment Request Form at registration and leave your fully packed materials in the Challenge site Prop Storage Area. The team-contracted freight company may pick up props at KCEC, Attn: UT Conferences, 525 Henley Street, North Loading Dock, WFP Drive Access, Knoxville, TN 37902. Freight companies may pick up return shipments on Tuesday, May 29, between 8:00 a.m. and 3:00 p.m. Any props without approved return shipment labels left in the Challenge sites or Prop Storage Areas after Saturday evening, May 26, or in the storage facility on Wednesday, May 30, will be removed and discarded.

Team-contracted freight companies may pick up props at the following address:

KCEC
Attn: UT Conferences
525 Henley Street
North Loading Dock, WFP Drive Access
Knoxville, TN 37902